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Terms & Conditions

Effect Studio Limited  |  Last updated: 29 July 2026

DRAFT: prepared as a working draft for solicitor review before publication. Two additions have been marked (NEW) below: a liability carve-out required by English law, and a short data protection clause. Please confirm both before this replaces your current terms.

These Terms & Conditions are in two parts. Part A (Website Terms of Use) governs anyone using effectstudio.co.uk. Part B (Terms of Business) governs the provision of services to clients who commission work from Effect Studio Limited. Where you are both a visitor to the Site and a client, both parts apply to you as relevant.

Part A: Website Terms of Use

Applies to anyone using effectstudio.co.uk

A1. About these terms

This Part A applies to your use of effectstudio.co.uk (the “Site”). By using the Site, you accept these terms in full. If you disagree with any part of these terms, you should not use the Site.

A2. Who we are

Effect Studio Limited, company number 16129376, registered in England and Wales, registered office 17 Mayfly Way, Old Ipswich Road, Ardleigh, Colchester, Essex, CO7 7WX. VAT number GB483960159.

A3. Use of this website

You may view, download and print extracts from the Site for your own personal or internal business reference, provided you do not modify any content and you retain any copyright or proprietary notices. You must not:

  • Use the Site in any way that breaches applicable law or regulation
  • Attempt unauthorised access to the Site, its servers, or any network connected to it
  • Use any automated system, including scraping tools, to extract content from the Site without our written consent
  • Reproduce, resell or exploit any part of the Site for commercial purposes without our written consent

A4. Intellectual property

All content on the Site, including text, graphics, logos, images, video and design, is owned by or licensed to Effect Studio Limited and is protected by copyright, trade mark and other intellectual property laws. Nothing in these terms grants you any right or licence to use our trade marks, logos or brand assets without our prior written consent.

Where the Site displays client project work, we do so on the basis set out in Part B, clause B10 (Confidentiality and Portfolio Use), and all rights in that work remain as agreed with the relevant client.

A5. Accuracy of content

We take reasonable care to ensure content on the Site is accurate at the time of publication. Content is provided for general information only and does not constitute advice. We do not warrant that the Site will be error free, and any prices, timelines or examples referenced on the Site are indicative only and do not form part of any contract unless expressly confirmed to you in writing.

A6. Third party links

The Site may contain links to third party websites, including client websites and social media platforms. We have no control over, and accept no responsibility for, the content or availability of those sites.

A7. Client portal

We operate a separate client portal, accessible via a separate domain to the Site. Use of the portal is governed by its own terms of use, made available to you before or upon first login, and is not covered by this Part A.

A8. Availability

We aim to keep the Site available at all times but do not guarantee uninterrupted or error free access. We may suspend, withdraw or restrict access to all or part of the Site for business or operational reasons, including maintenance, without notice.

A9. Cookies and data

Our use of cookies and personal data collected through the Site is set out in our Privacy Policy and Cookie Policy, both available on the Site, which form part of these terms by reference.

A10. Limitation of liability (website use)

The Site is provided on an “as is” basis. To the fullest extent permitted by law, we exclude all liability for any loss or damage arising from your use of, or inability to use, the Site, including any indirect or consequential loss.

  • Nothing in these terms excludes or limits our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any other liability which cannot be excluded or limited under English law.  (NEW)

A11. Governing law

This Part A is governed by the laws of England and Wales, and the English courts have exclusive jurisdiction over any dispute arising from it.

A12. Changes to these terms

We may update this Part A from time to time. Continued use of the Site after changes are posted constitutes acceptance of the revised terms.

Part B: Terms of Business

Applies to clients who commission services from Effect Studio Limited

B1. Services provided

We provide creative, digital, and strategic services including, but not limited to:

  • Brand strategy, research, and identity development
  • Graphic design and visual communication
  • Website and digital platform design and development
  • Photography and videography (including aerial/drone where permitted)
  • Computer Generated Imagery (CGI)
  • AI-generated creative content
  • Social media, marketing, and advertising campaign services

Specific services, deliverables, timelines, and costs will be outlined within written quotations, proposals, or agreements.

B2. Payment terms

  • All invoices are payable within 28 calendar days from the invoice date unless otherwise stated in writing.
  • If no feedback, approval, or communication is received from the Client within 28 days of delivery, we reserve the right to invoice the full outstanding balance for the project.
  • Late payments may incur statutory interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1998, plus reasonable recovery costs.
  • All legal, collection, or debt recovery fees arising from non-payment shall be the responsibility of the Client.

B3. Amendments and revisions

Unless otherwise agreed in writing:

  • All projects include three (3) rounds of amendments, including the initial draft stage.
  • Amendment rounds apply only to refinements of the originally agreed brief.
  • Any additional amendment rounds beyond the included three will be charged separately.

Out-of-scope changes

The following are not considered amendments and will be charged as additional work:

  • Changes to project specifications after commencement
  • Brand or identity changes introduced after approval
  • Updated or revised architectural drawings or plans
  • Structural layout changes
  • New deliverables not included in the original quotation
  • Direction changes that materially alter the project scope

Such changes constitute substantial variations and will be quoted separately.

B4. Project timelines

All timelines are estimates and may be affected by:

  • Delayed client feedback or approvals
  • Changes to scope or direction
  • External dependencies or third-party delays

We are not liable for delivery delays caused by the Client or external parties.

B5. Cancellations, access, and weather delays

  • Cancellations made within 24 hours of a scheduled shoot or site visit may be charged up to 100% of the quoted fee.
  • If our team attends a site and is unable to proceed due to client-side issues (including lack of access, incorrect information, or absence of a representative), the full scheduled fee remains payable.
  • For outdoor or location-based work, fees remain chargeable in adverse weather unless prior written agreement states otherwise.

B6. Travel and expenses

  • Travel is charged at the UK national average mileage rate, including reasonable travel time.
  • Additional expenses (including accommodation, parking, third-party services, or specialist equipment) will be itemised within quotations or invoiced separately where applicable.

B7. Client responsibilities

The Client agrees to:

  • Provide accurate information, materials, assets, and approvals in a timely manner
  • Ensure decision-makers are available for feedback and sign-off
  • Review all deliverables carefully prior to final approval

Final proofing, approval, and compliance checks remain the Client’s responsibility.

B8. Intellectual property and copyright

  • All work remains the intellectual property and copyright of Effect Studio Limited until full and final payment has been received.
  • Upon full payment, ownership of final approved deliverables only may transfer to the Client, unless otherwise stated in writing.
  • Working files, source files, editable files, and production materials are not included unless explicitly stated in the quotation.

B9. Raw footage, files and archive material

  • We do not provide or release raw footage, raw photography, project files, source files, or unedited content unless expressly agreed in writing and included within the quotation.
  • All raw and archive materials remain the property of Effect Studio Limited.
  • Storage, archiving, and retrieval of materials are at our discretion unless otherwise contracted.

B10. Confidentiality and portfolio use

  • All confidential client information will be treated with discretion and not disclosed without written consent.
  • We reserve the right to display completed work in our portfolio, website, and marketing materials unless a written confidentiality or non-disclosure agreement is in place.
  • Full confidentiality may be requested in writing and will be honoured once agreed.

B11. Data protection

Where the provision of services involves the processing of personal data on the Client’s behalf, both parties shall comply with their respective obligations under the UK GDPR and the Data Protection Act 2018. Details of how we process personal data generally are set out in our Privacy Policy. Where a project requires a separate data processing agreement, this will be agreed in writing prior to commencement.

(NEW clause, not present in the previous version. Recommended given the client portal and any personal data handled on a client’s behalf, please confirm you’re happy to include it.)

B12. Termination

We reserve the right to suspend or terminate services if:

  • Payment terms are breached
  • Communication becomes unmanageable
  • The working relationship breaks down irreparably

In all cases:

  • Work completed to date will be invoiced and payable immediately.
  • If the Client terminates a project early, fees for all work undertaken remain payable.

B13. Limitation of liability

  • We shall not be liable for indirect, incidental, or consequential losses, including loss of profit, business interruption, or reputational damage.
  • Our total liability shall not exceed the total fees paid for the relevant project.
  • Nothing in these Terms excludes or limits our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any other liability which cannot be excluded or limited under English law.  (NEW)

B14. Governing law

These Terms are governed by the laws of England and Wales, and any disputes shall fall under the exclusive jurisdiction of the English courts.

B15. Changes to these terms

Effect Studio Limited reserves the right to amend these Terms at any time. The latest version will be available upon request or via our official channels.